01Our approach to privacy
RMSA respects the privacy of people who visit its public website. This policy explains the limited information that may be processed when you browse the site, follow an external link or contact the organisation.
The separate Members Portal, RMIFC and RCOC services may collect different information and publish their own privacy notices.
02Information that may be collected
The public website is designed to be browsed without creating an account. Depending on hosting and security configuration, standard technical information may be processed automatically.
- Internet Protocol address and approximate location derived from it.
- Browser, device, operating-system and language information.
- Pages requested, referral source, date, time and basic performance events.
- Security logs used to detect misuse and protect website availability.
- Information you voluntarily provide when communicating with RMSA.
03How information is used
- Operate, secure and maintain the website.
- Understand aggregate website use and improve content accessibility.
- Respond to enquiries and route messages to the appropriate RMSA function.
- Investigate technical incidents, abuse or attempted unauthorised access.
- Meet applicable administrative, legal and accountability requirements.
04Cookies and similar technologies
The website may use essential technologies needed for security, language preferences or reliable delivery. If optional analytics or other non-essential cookies are introduced, users should receive appropriate information and controls before those technologies are activated.
05Sharing and international processing
Information may be processed by authorised RMSA personnel and service providers that support hosting, security or communications. It may also be disclosed when required by applicable law or necessary to protect users, RMSA systems or the public interest.
Because RMSA supports regional and international cooperation, authorised processing may occur in more than one country. Reasonable safeguards should be applied according to the sensitivity of the information and applicable requirements.
06Retention and security
Information is retained only for as long as reasonably required for the purpose for which it was collected, operational continuity, security investigation or applicable record-keeping duties.
RMSA applies proportionate organisational and technical safeguards. No internet service can guarantee absolute security, so users should avoid sending sensitive operational or personal information through unapproved channels.
07Your choices and rights
Depending on the law that applies, individuals may have rights to request access, correction, restriction or deletion of their personal information, or to object to certain processing. Requests may be submitted to the RMSA Secretariat through official communication channels and may require reasonable identity verification.
08Updates and contact
This policy may be updated as the website, service providers or applicable requirements change. The latest version will be published here with a revised review date.
Privacy questions or concerns may be directed to the RMSA Secretariat through the organisation’s official communication channels.